5 Ways to Organise Your Blog Posts

Last updated on 2 February 2025

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One of the best things you can do for your blog is organise your blog posts.

As I mentioned in the 5 Ways Scheduling Blog Posts Will Change Your Life post, it wasn’t until a few years ago (after blogging since 2008) that I discovered scheduling posts. Since then I’ve found it wonderfully helpful to have all my future posts written down somewhere, so I can see clearly the month ahead and what’s going to be posted when. Today I thought I’d share with you some options to organise your blog posts. Of course, these ways aren’t for everyone, but I’ve tried to give a range of options, so hopefully, you’ll find something that suits what you’re after.

5 ways you can organise your blog posts

1. Electronic/cloud-based
2. OneNote
3. Month View calendar
4. A Notebook
5. A blog planner

Let’s get into these a bit more.

Electronic/Cloud-based

Something such as Google Drive, something that’s accessible to you no matter where you are. This is great if you’re one to, say, lose pens and never have paper anywhere near you.

Having all your thoughts, plans, and schedules in one online place is a great way to keep on track of all those sporadic ideas that you have which could be turned into a blog post. The con to this, however, is that if your internet cuts out or you run out of data, you’re stuck.

OneNote

If you have an Outlook account, then you will already have access to OneNote, whether you know it or not. This is a fantastic note-making programme that allows you to make folders within folders, and pages within pages. You can write notes, paste in text, insert photos, and create diagrams.

In terms of how you could use it for blogging, you could have folders for Reviews, Recipes, and DIY, for example, and then in those, you can break it down even more (e.g.: book reviews, movie reviews), and then on the pages, you can write your notes or ideas, make boxes of things you need to do before making that post public and tick them off when you’ve done them.

You can read more about using OneNote as an option for organising and sorting your blog ideas here: Using OneNote for Blog Ideas.

Month view calendar

If you’re not into the electronic way of planning, then another option is having a month-view desk calendar.

This is what I used for years and years. I think it’s because I love writing things down, and also I find I remember things more if I’ve physically written them, rather than typed them.

I also love the feeling of crossing things off.

As you can see, I jot down in pencil (unless it’s a permanent slot) on the day that I think I want to schedule something, and then once I’ve written it and scheduled it, then I’ll cross it off. Having a monthly view like this means I can see the entire month and any gaps in the weeks that need filling. I do write all my ideas and drafts on OneNote, but because I like to write it too, this is great because it’s just a few words per box:

A notebook

Having a notebook is another great way of keeping track of your blog posts.

You can also use a yearly diary (or the one you use for your day-to-day life if you want to keep everything together), and write what posts you want on what day, and cross off, tick or mark in some way when you’ve finished and scheduled it. Having a notebook in your bag all the time is also great to practice, that way if you think of something while you’re out and about, you can jot it down and come back to it later.

Blog planner

There are so many blog planners out there that you can download for free, or at low costs. Usually, they are just one page, with the days of the week, and options to tick off social media shared posts. There’s often a box for notes too, and this can be really handy. If you print off sheets monthly, then you can also have a paper archive that you can keep in a folder and look back on later.

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I hope these were helpful ideas to organise your blog posts, especially if you’re new to the blogging world and are still finding your feet. Of course, there are more options, and everyone is different and likes different methods, but there’s something to start with.

What about you? How do you organise your blog posts? Do you use some sort of organising programme?
A notebook?  Have any other suggestions?